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Office Specialist

EPAM Systems

EPAM Systems

Administration
Şile/İstanbul, Türkiye · Istanbul, İstanbul, Turkey
Posted on Apr 11, 2025
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Office Specialist Description

We are seeking an Office Specialist to join our team.

In this role, you will be the first point of contact for clients, providing exceptional front-of-house service and administrative support to the Office Manager and staff.


#LI-DNI#LI-BM3

Responsibilities

  • Meet and greet guests in a friendly and secure manner
  • Maintain a safe and pleasant office environment while supporting Health & Safety responsibilities
  • Manage meeting rooms, ensuring they are clean and prepared for each meeting
  • Answer and receive phone calls, handling inquiries efficiently and escalating messages as needed
  • Distribute incoming mail and organize local and global courier shipments
  • Regularly check inventory and order office and kitchen supplies
  • Assist in planning and implementing events such as meetings and staff parties
  • Provide administrative support to the management team for daily activities
  • Assist with ad-hoc facility requests from the Office Manager
  • Support the vendor management process effectively
  • Contribute to the ESG reporting process by collecting relevant data
  • Make purchases for office supplies and stationery as required

Requirements

  • Experience in office and facilities management with at least 2 years in a client-facing role
  • Demonstrated leadership experience in managing office environments
  • Background in administrative support within an office setting
  • Proficiency in Microsoft Office programs, including Word, Excel, and Outlook
  • Strong organizational skills and effective time management abilities
  • Good telephone manner and interpersonal skills
  • English proficiency at a conversational level

We offer

  • CONTINUOUS UPSKILLING, LEARNING & DEVELOPMENT:
    • Diversity of tasks and projects
    • Assessment center for objective review of competency level
    • Personal development plan
    • Mentoring programs and leadership development
    • Certification and professional development support
    • Access to learning platforms including more than 2,500 internal courses and the LinkedIn Learning library with 20,000+ courses
    • English courses taught by certified teachers
  • CORPORATE BENEFITS:
    • Extra leave days
    • Referral bonuses
  • COMPENSATION PACKAGE:
    • Competitive compensation paid in USD
    • Regular salary and performance reviews
  • MEDICAL & HEALTHCARE:
    • Private health insurance
    • Well-being events
  • WORKING ENVIRONMENT:
    • Recreation areas and kitchens
    • Tea, coffee, and snacks
    • Well-being events
    • Sports equipment and game consoles
    • IT Equipment
    • Microsoft's Software Assurance Home Use Program (HUP)

EPAM is a leading global provider of digital platform engineering and development services. We are committed to having a positive impact on our customers, our employees, and our communities. We embrace a dynamic and inclusive culture. Here you will collaborate with multi-national teams, contribute to a myriad of innovative projects that deliver the most creative and cutting-edge solutions, and have an opportunity to continuously learn and grow. No matter where you are located, you will join a dedicated, creative, and diverse community that will help you discover your fullest potential.

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