Greet and support visitors, directing them to the appropriate contacts

Manage office supply inventory to ensure sufficient stock levels are maintained

Provide support for access badge requests, activations, and issue resolution for employees

Maintain accurate records of office visitors and associated logs

Coordinate parking logistics and handle ticket validation for employees

Perform administrative tasks and manage front-desk responsibilities

Identify and evaluate vendors to meet office requirements

Oversee facility operations, including coordinating maintenance and repair services

Collaborate with service providers to resolve facility-related issues promptly

Handle sensitive information with confidentiality and professionalism

Record and update office expense and cost documentation

Work with internal teams to plan and execute office events and activities successfully

Develop and implement new office processes to enhance overall efficiency and productivity

Create communication materials to share updates on office activities across internal platforms

Compile monthly reports to review and analyze facility operations and expenditures

Proficiency in English at a B1+ level or higher to communicate effectively with employees, vendors, and visitors

Familiarity with Microsoft Office tools, including Word, Excel, and PowerPoint, for document management and communication tasks

Ability to multitask, prioritize workloads, and manage office supply inventory efficiently

A strong sense of responsibility and ownership of assigned tasks and duties

Capability to work independently and as part of a team in a dynamic environment

Consistent attendance and adherence to set schedules

Strong written and verbal communication skills for professional interactions

Professional appearance and attitude when representing the office

A proactive, detail-oriented mindset, with the ability to adapt to various situations

Ability to handle confidential information with discretion and care

Currently in the final semester of university studies in Administration or a related social science field