Greet and assist guests, ensuring they are introduced to the appropriate contacts

Monitor and replenish office supplies to maintain adequate inventory levels

Support employees with access badge requests, activations, and troubleshooting

Maintain accurate visitor logs and records for the office

Oversee parking coordination and manage ticket validations for employees

Handle front-desk administrative responsibilities and activities

Identify and evaluate potential vendors based on office requirements

Manage office facilities, including overseeing maintenance and repair tasks

Coordinate with vendors and service providers to address facility-related issues promptly

Handle sensitive information with confidentiality and professionalism

Maintain and update records of office-related expenses and costs

Collaborate with internal teams to plan and execute office events and activities successfully

Document and implement new office processes to enhance efficiency and organization

Develop materials to share updates about office activities through internal communication channels

Create monthly reports to analyze and track facilities operations and expenses

Proficiency in English at a B1+ level or higher, enabling effective communication with employees, vendors, and visitors

Familiarity with Microsoft Office tools, including Word, Excel, and PowerPoint, for managing documents, data, and communication

Ability to handle multiple tasks, prioritize responsibilities, and maintain inventory levels for office supplies

A strong sense of responsibility and ownership over assigned tasks and duties

Capability to work independently and collaborate effectively in a dynamic and fast-paced environment

Adherence to consistent attendance and work schedules

Strong written and verbal communication skills for professional interactions

A professional appearance and demeanor when representing the office

Resilience and a proactive, detail-oriented, and communicative approach to work

Ability to handle confidential information with care and professionalism

Currently completing the final semester of university studies in Administration or a related social science field