Welcome and assist visitors, ensuring they are directed to the appropriate point of contact

Oversee office supply inventory to ensure adequate stock levels are maintained

Assist employees with access badge requests, activations, and troubleshooting issues

Maintain accurate visitor logs and records for the office

Coordinate parking arrangements and manage ticket validation for employees

Perform administrative tasks and handle front-desk operations

Research and assess vendors to meet office needs and requirements

Manage facility operations, including coordinating maintenance and repair tasks

Work with service providers to address facility-related concerns in a timely manner

Handle sensitive information with professionalism and confidentiality

Maintain and update documentation related to office expenses and costs

Collaborate with internal teams to plan and execute office activities and events

Create and implement new office processes to improve efficiency and workflows

Prepare communication materials to share updates on office activities within internal channels

Generate monthly reports to evaluate and track facility operations and expenses

Proficiency in English at a B1+ level or higher to communicate effectively with employees, vendors, and visitors

Familiarity with Microsoft Office tools, such as Word, Excel, and PowerPoint, for managing documents and communications

Ability to manage multiple tasks, prioritize responsibilities, and oversee office supply inventory

Strong sense of accountability and ownership for assigned responsibilities

Capability to work both independently and collaboratively in a fast-paced environment

Consistent attendance and adherence to established schedules

Strong written and verbal communication skills for professional interactions

Professional demeanor and appearance when representing the office

Proactive and detail-oriented approach, with the ability to adapt to various situations

Ability to handle confidential information with care and discretion

Currently enrolled in the final semester of university studies in Administration or a related social science field