Welcome guests, greet them, and announce their arrival to the appropriate contact

Monitor and restock office supplies to ensure inventory levels are maintained

Assist with employee access badge requests, activations, and troubleshooting

Track and maintain accurate visitor records for the office

Manage parking arrangements and ticket validations for employees

Coordinate front-desk administrative tasks and activities

Research and identify new vendors based on office needs

Oversee office facilities, including maintenance and repairs

Collaborate with vendors and service providers to resolve facility-related issues in a timely manner

Maintain confidentiality while handling sensitive information and records

Track and update records of office expenses and costs

Work with internal teams to ensure successful planning and execution of events and activities

Develop, document, and implement office processes to improve efficiency and productivity

Create communication materials for monthly office activities across internal channels

Prepare monthly reports to track and evaluate facilities operations and related expenses

English proficiency at B1+ level or higher to effectively communicate with employees, vendors, and guests

Familiarity with Microsoft Office tools (Word, Excel, PowerPoint) for document creation, data management, and communication

Ability to manage multiple tasks and prioritize work while maintaining office supply inventory

Strong sense of accountability and ownership for assigned responsibilities

Ability to work both independently and collaboratively in a fast-paced setting

Consistent attendance and adherence to schedules

Solid written and verbal communication skills for professional interactions

Professional demeanor and appearance when representing the office

Stress tolerance and a proactive, diligent, communicative, and detail-oriented mindset

Capability to handle sensitive information with discretion and maintain confidentiality

Currently enrolled in the last semester of university studies in Administration or a related social science field