Welcome and assist visitors, ensuring they are directed to the correct contacts

Monitor and manage office supplies to maintain appropriate inventory levels

Assist employees with access badge requests, activations, and troubleshooting issues

Maintain detailed visitor logs and records for the office

Coordinate parking arrangements and handle ticket validations for employees

Perform front-desk administrative tasks and responsibilities

Research and assess vendors to meet office needs and requirements

Oversee office facilities, including maintenance and repair coordination

Work with vendors and service providers to promptly resolve facility-related concerns

Ensure sensitive information is handled with discretion and professionalism

Maintain and update records of office expenditures and costs

Collaborate with internal teams to organize and execute office events and activities

Document and introduce new office procedures to improve efficiency and workflow

Create materials to communicate updates about office activities across internal channels

Prepare monthly reports to evaluate and monitor facilities operations and expenses

English proficiency at a B1+ level or higher for effective communication with employees, vendors, and guests

Familiarity with Microsoft Office tools, such as Word, Excel, and PowerPoint, for managing documents, data, and communication tasks

Ability to multitask, prioritize responsibilities, and manage office supply inventory effectively

A strong sense of accountability and ownership over assigned duties and responsibilities

Capability to work both independently and collaboratively in a fast-paced environment

Reliable attendance and adherence to established schedules

Strong written and verbal communication skills for professional interactions

Professional demeanor and appearance when representing the office

Adaptability and a proactive, detail-oriented, and communicative approach to work

Ability to handle confidential information with care and professionalism

Enrollment in the final semester of university studies in Administration or a related social science discipline