📄 PROPERTY ACQUISITIONS & SETTLEMENTS ASSISTANT

Location: Sydney CBD (On-site only)

Employment: Full-time

Reports to: Founder and Principal (Mossy)

✨ About Rising Returns

Rising Returns is a fast-growing, AI-enabled property investment buyer’s agency focused on helping clients build high-performing property portfolios.

We combine data, technology, AI, and deep market insights to acquire high-growth properties across Australia.

We're building the most modern, tech-driven property acquisition experience in the country — and this role is a core part of that ecosystem.

🎯 Role Summary

As the Property Acquisitions & Settlements Assistant, you support the Buyer’s Agent across the entire lifecycle of a deal. From shortlisting and due diligence to contract management and settlement.

You Are The Operational Engine That Ensures

• files are organised
• deadlines are met
• stakeholders are coordinated
• communication is fast
• clients have a seamless experience

This is an on-site, high-precision, tech-heavy role for someone who loves organisation, structure, AI tools, and the fast pace of real estate.

🛠 Key Responsibilities

Acquisition Support

• Assist with sourcing admin, shortlists, CMA prep, and rental research
• Liaise with selling agents for Contracts of Sale
• Upload and organise property documents and videos
• Manage due diligence checklists and templates
• Use AI tools to speed up research, summarise reports, and organise information

Contract & Condition Management

• Track all contract dates, conditions and milestones
• Coordinate B&P inspections, valuations, insurance, and related tasks
• Ensure files are accurate, named correctly, and stored properly
• Update CRM (GoHighLevel) and Notion in real time

Settlement Coordination

• Liaise with brokers, conveyancers, solicitors and property managers
• Prepare and send pre-settlement checklists
• Organise rental campaigns where needed
• Ensure settlement is on time with no preventable delays

Client & Executive Support

• Prepare documents for strategy and acquisition meetings
• Write professional client emails and updates
• Manage calendar, follow-ups, and task tracking
• General admin support to the Buyer’s Agent

🧩 About You

• Highly organised, detail-focused, reliable
• Strong written communication
• Tech-savvy and fast with systems
• Comfortable using AI tools for admin efficiency
• Calm under pressure and excellent at managing multiple tasks
• Loves checklists, workflow, and precision
• Interested in real estate, property documentation, and settlement processes

Bonus (not Required)

• Real estate admin or PM/sales admin experience
• Understanding of property contracts, B&P, valuations, or settlements

📊 KPIs

• Zero missed contract dates or milestones
• 100% accurate documentation & CRM updates
• Smooth, on-time settlements
• Fast stakeholder responses (same-day)
• Strong client feedback and smooth deal flow

💰 Salary

$60,000 – $80,000 + super (depending on experience)

📨 How To Apply

Email your resume to apply@risingreturns.com.au

Subject: “Property Acquisitions & Settlements Assistant — Rising Returns”

🟢 Please consider applying even if you don't meet 100% of what’s outlined 🟢

Key Responsibilities

• 🔑 Supporting property acquisition
• 📅 Coordinating settlements
• 📞 Maintaining client communication

Key Strengths

• 🗂️ Organisational skills
• 🗣️ Communication skills
• 🔍 Attention to detail
• 🏡 Real estate experience
• 💻 Tech-savviness
• 🤝 Client management

Why Rising Returns is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with Rising Returns not with Hatch.